Oak Tree 12-Hour at Virginia International Raceway
Virginia International RacewayAbout this event
Event Schedule - Subject to change
Load-in Friday
February 28, 2025
10:00am - Gates Open
10:00am - Tech & Registration begin
5:00pm - New to Champ Crew & Driver Meeting
6:00pm - Tech & Registration Ends
Race Day:
March 1, 2025
12-Hour Enduro
7:00 am - Late Registration & Tech Open
8:00 am - Mandatory Driver and Crew Meeting
8:30 am - Cars to Grid
9:00 am - Green Flag/Start Endurance Race
9:00 pm - Checkered Flag
9:05 pm - Post-race Inspection
9:40 pm - Awards Ceremony
Sunday
March 2, 2025
11:00 AM - Must be out of the facility.
IMPORTANT: PLEASE READ
Profile Selection:
Here are the step-by-step instructions in a registration guide provided by MotorsportReg:
ChampCar Endurance Series | Team Registration Guide
Ensure you register using your PERSONAL profile—not your team profile. Registrations completed under a team profile will not be accepted.
On the next page, please select your PERSONAL profile to proceed. Later, within the registration form, you’ll have the option to choose your team profile.
Tech Sheet - Required for each race event weekend - TBD
Event Special Notices -
ESN 1 - Teams may add up to 10% antifreeze to their radiators for this event.
ESN 2 - Passenger seats must be removed.
ESN 4 - Track damage fees will be passed onto the team responsible for the damage; the cost will include a 4% processing fee.
ESN 5 - Teams using the ESS Fire Bottle must remove them from the car and take them to Tech to be weighed/inspected.
Test & Tune Information: None
Guest & Pit Passes:
All people over the pit wall must be full ChampCar Club Members. VIR may have a gate fee of $10. Guests may purchase a weekend membership from ChampCar at the registration room for $20. This will give them paddock and cold pit lane access. Children 16 and under are free with a parent or guardian. Children under 18 are not allowed on the cold or hot pit lane.
Event requirements
Entry Fees: ChampCar entry fees include the racing car, all drivers, all crew, and paddock space. Club membership fees must be current to add your drivers and crew. All "over-the-wall" crew will require a full ChampCar club membership. Some events may allow weekend memberships for visitors (excludes "over-the-wall" crew).
Pay before the listed "Early Pay Discount Ends" date and receive a $200 discount on your race entry.
Children 16 and under are free with a parent or guardian. Children under 18 are not allowed on the cold or hot pit lane.
Technical Information
ATTENTION: All vehicles, drivers, and crew must meet the safety and equipment requirements of the 2024 BCCR. Stint maximum of 2 hours per driver with a minimum of 1 hour between stints. All fueling is to be completed on pitlane race day.
Race Weekend Event Info -
https://champcar.org#race
Community Chat & Info: TBD
Driver & Crew Waiver and Gear Check Agreement: Log into your membership portal and complete the Waiver. Once completed, please continue to the Gear Check Agreement and complete it. Once you have done this, you can collect your event wristband and helmet decal from registration. This waiver and agreement are completed once a year.
Race Car Tech Inspection:
All teams will be required to do the Online Tech Form. The Team Captain will find a button link on your main login page. Three months before the race, the tab “Submit a Tech Form” will take you to an electronic form that looks just like the paper Tech Inspection form. Fill in all the boxes at the top, then fill in or click on your car's listed point value items. Save the form, and you are done. At the track, the tech staff will check the safety items on the vehicle. Once the Tech staff clicks save on the safety portion of your online form, you will get your annual tech sticker and be able to head to ChampCar registration. Please verify your timing & scoring transponder and Flagtronics FT-200 serial numbers, and add your car class to the tech form.
Flagtronics FT200 Wireless Flagging Display:
Limited quantities of units may be available to rent. The rental fee is $50 for the event. You may purchase your own FT200 unit at https:flagtronics.com/champcar. Pink Code 35 flags will be used at all ChampCar events. As ChampCar tests the timing and scoring capabilities with the Flagtronics FT-200, it is imperative that your FT200 unit and the GPS are mounted within the rules and that the unit is working.
Fire Bottle: Teams using the ESS brand on-board fire suppression system must remove the bottle from the car and take it to the Tech Inspection area to have it weighed and inspected. This must be done at all events entered. Sound: Sound readings will take place throughout the weekend. All ChampCars must have exhaust mufflers and not exceed 96dBa at 50ft.
Alcohol: No alcohol may be consumed in the Paddock during the day’s racing events. Alcohol may be consumed 30 minutes following the completion of on-track activity for the day.
NOTE:
Testing, tuning, brake bedding, high-speed accelerations, and braking will be limited to the track and not allowed in the paddock or surrounding public roadways. Doing so could result in event expulsion with no fees returned.
Paddock Electric:
It is very limited. Bring generators if power Is needed. The paddock gets VERY dark.
Pitlane Electric & Heaters:
None. Bring generators. Heaters on the pit lane are not allowed.
Pavement and Wastes:
Per VIR policy: Do not drive stakes into the pavement. Use wood blocks or metal plates to prevent pavement damage from jacks and jack stands. Do not spill oil, coolant, or fuel onto pavement or ground. Receptacles for waste oil and coolant are available near the tech shed. Please make provision for removing any used tires, fuel, brake fluid, solvents, hazardous waste products, and batteries from the premises. If you do have an accidental spill, please get in touch with any ChampCar official.
Children:
No children under 18 are allowed on pit road. All minor drivers and crew must complete the ChampCar and Venue minor waivers. See the race director for more info.
Camping:
Self-contained RV camping is allowed on Friday & Saturday nights. Must be out by 11 am Sunday.
Camping / Camper Hookups: There are no hookups and only one or two power pole hookups. These get taken fast, so bring a generator.
Barbecues: BBQs are allowed in the camping area only, provided all BBQs are supervised at all times, a fire extinguisher is within 15’ of the open flame, and all open flames are (at a minimum) 20’ from all race cars, fuel storage or other flammable sources.
Restrooms / Showers: Yes. The restrooms are located at the base of the tower, and the showers are on VIR North Paddock.
Concessions: VIR North Paddock.
Photo/Media Credentials: There will be a limit on how many credentials are issued. The cutoff for event credentials is 2 weeks before the event starts. Please visit https://champcar.org/web/media.php
